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How to Write a Job Vacancy Advertisement Template

The job vacancy advertisement template is the first touchpoint candidates have with your company, so make sure it's eye-catching and tells them everything they need to know.

job vacancy advertisement template
job vacancy advertisement template

Use headings and bolded keywords to help candidates skim your advert and identify the key information you want them to read. These also help your job ad rank on search engines.

Job Title

A job vacancy advertisement template should be designed to attract the right pool of candidates for a specific position. It should include the position's responsibilities, expectations and performance criteria. It should also explain the benefits of working for the company, as well as any other requirements or qualifications that are necessary to be considered for the position.

The job title is one of the most important parts of a job vacancy advertisement, so it should be written carefully and clearly. This is because it's the first thing a hiring manager will read. It's important to make sure it's an accurate match with the job description and that it reflects the skills, education, and experience needed for the role.

In some cases, it's possible to list more than one job title on your resume. For example, if you were previously a CEO, but now want to be a COO, it's okay to list both titles. This is a good way to indicate your progression in your career and show that you're interested in moving up the ladder.

On the other hand, if you're changing jobs within the same company, it's important to separate the titles so hiring managers know which is which. If you're changing from a customer service job to a sales job, you can list both titles if they work closely together and are not too far apart.

Another way to distinguish between your job titles is by the level at which you're applying for the position. It's best to have a higher job title on your resume if you are aiming for a managerial position and a lower one if you're applying for an entry-level job.

It's also a good idea to use keywords that are relevant to the role you're applying for, so that the resume gets noticed and the hiring manager sees the details they need to decide whether you're a candidate they should be considering for the position. It's also a good idea to list the most desirable perks that come with the job, like paid sick leave or a flexible schedule.

Company Information

When writing a job vacancy advertisement template, it’s important to include all the information potential candidates will need about your company. This includes company history, key statistics and other information that could be helpful to them.

It’s also a good idea to make a list of your company values, goals and achievements. These can be used to highlight the best things about your company that will attract candidates who share your values and are looking for a new career.

In addition, you should include your business contact information so that potential candidates can easily get in touch with you. Adding this information will help you to increase the number of applications and hire the best candidates.

You should also provide a brief description of your company’s culture and benefits, including any work-life balance initiatives that might be of interest to prospective candidates. These could include flexible working hours, employee discounts and rewards for a job well done.

Finally, you should detail the salary, qualifications and experience requirements for the position. This will help to ensure you recruit the right candidate for your role and will save you time during the recruitment process.

The company information section is the first part of your job vacancy advertisement and is an opportunity to give the reader an idea of what your company does and how they might fit in with it. This is especially important for a niche industry or company where candidates may not have any prior knowledge of your business.

For example, if your company sells security software, it’s essential to include details like the type of software you offer and where it’s located. You can also include the types of clients you serve and what your mission is.

The last thing you want in your job vacancy advertisement is to bore the reader with unnecessary details that they won’t find relevant or interesting. You’ll be better off writing a short and snappy company overview that will capture the attention of all who read it. This will help to create a sense of urgency and entice candidates to apply for the job.

Job Description

A job description is an essential part of the hiring process and can be used to sell your company and position. It should be concise, informative and enticing to potential candidates so that they are motivated to apply. The job description should include an overview of the role and its responsibilities, as well as the key qualifications and skills needed to complete the role.

Whether you are looking to hire for an entry-level position or a senior leadership role, a detailed job description can help to sell the role to potential candidates and ensure that you're hiring the right people. Using a job description template can make the process of writing a job description much easier, as it provides a framework for you to work from.

The description should be specific and cover all the essential information you need to attract candidates, such as the salary range, a list of perks, and any additional qualifications or certifications that are required for the job. It should also provide a link to the application form and contact details for applicants to reach out to you.

It's important to avoid jargon and use simple language when writing the job description so that candidates can quickly assess the complexity of the role and decide if it's the right one for them. You can also include the main responsibilities and goals for the role in this section so that candidates can evaluate how difficult it might be to achieve these objectives.

In addition to the job description, you should also include some general information about the company. This includes the company's name and address, its head office location, and any relevant contact numbers.

Your job description should also include your company's values and how you believe that these will affect the role responsibilities. This will help you to attract candidates who are interested in joining a company that has a great culture and who are passionate about the role they're applying for.

A good job description should also be updated periodically in line with changes to the position and responsibilities. This will help to ensure that the job description accurately reflects the responsibilities and requirements of the position, and that your employees are performing their jobs in the best possible way.


A job vacancy advertisement template is an essential tool for any employer to promote open jobs and attract the right pool of candidates. The ad will provide the necessary information about the company, the role, and the job requirements, to ensure that it generates quality applications for your hiring team.

The first thing that your ad should do is clearly state the purpose of the job, so that it gives candidates a sense of what they’ll be doing in the position and why they’re needed. The ad should also include the qualifications and skills that are required to be successful in the role.

Besides this, you need to include a brief description of the job duties. This is important, as it will help your potential employees to decide whether they’re a good fit for the position or not.

Other important details that should be included in the ad are the salary, the type of position, and the location of the job. The ad should also give candidates an overview of the company’s culture, as well as the benefits that are offered to employees.

In addition to these, the ad should list the qualifications and experience that are required for the job. These can be broken down into categories, including the educational background and years of experience that are required for this role.

Some of these qualifications and experiences may include the ability to communicate effectively with customers or colleagues, as well as the ability to perform certain tasks. This includes things like completing reports, writing emails, handling client inquiries, and providing support to clients.

A job vacancy template should also give details about the company’s social media accounts, as this will allow prospective employees to get more insight into the company’s history and culture. In addition, the ad should also include the website address of the company’s online recruitment platform, as well as the email and phone number for applicants to contact the hiring manager.

It’s vital to make sure that your job ad is easy to read and understand, so take the time to write a compelling ad that will appeal to the target market. Creating a strong ad will help you to attract the right candidates for your organization, and will result in a high application conversion rate.